Receptionist and Administrator

• Full Time
• Application Closes 14 Dec 2024
• Waikato - Te Rapa
• Customer Service Representative

A great opportunity has opened to join our team at Ingham Prestige! We are seeking a friendly and customer-focused person to join us.  As the Receptionist and Administrator, you will be working Monday to Friday at our Mercedes-Benz dealership in Te Rapa, Hamilton. 

We are looking for someone who has a can-do attitude, can think quickly on their feet, and is confident to work independently. Ideally, the perfect applicant would have experience with high customer contact, the ability to build relationships between customers and suppliers, and a high degree of computer accuracy. 

Your main responsibilities are to provide first-class customer service for anyone visiting the Dealership and attend to all administration and reception requirements as required. 

Job tasks and responsibilities: 

• To complete and manage all administration duties within the Dealership as required in the assistance of sales and control as a priority, whilst including other administrative duties.
• Accurately and efficiently on a daily basis process bank statements and reconcile bank accounts, eftpos & process accounts journals.
• Responding to incoming telephone calls in a courteous and timely manner.
• Complete accounts administration as required Including but not limited to Accounts payable and receivable and various reconciliation.
• Inputting of supplier’s invoices and reconciling statements.
• Generation of sales ledger invoices & following up on debtors, Cash sales, Parts & service department debtors from time to time. 
• Collating and processing of a bank deposit for cash received by the company.
• Monitoring and clearing certain reports/ Nominal ledger accounts.
• Act as a liaison person with Ingham business partners, departments, and dealerships as required by management.
• Filling in for other administration staff when they are away.
• Accurately and timely ensure that relevant data is inputted to the correct business system.
• Develop and maintain effective customer relationships to maximize repeat business from customer retention and sales growth.

Essential to you being considered for the position will be your ability to demonstrate:

• Excellent interpersonal skills with clear and professional verbal communication skills 
• Essential that you have demonstrated experience in an administrative role within an office environment 
• Knowledge of the automotive industry (preferred, but not essential)
• Computer literacy together with good written and verbal communication skills
• Enjoy customer contact and a dynamic busy work environment 
• Administration experience 
• Good organisational skills
• Well presented
• A friendly and professional manner

Experience in the vehicle industry is ideal although not necessary. However, just as crucial will be your personality and your potential. We can offer you an excellent remuneration package and a key position on a friendly and supportive team. In-house training will be given, both on the job, online, and at times off-site in order to bring you up to the required level of skills and knowledge. 

If you have an interest in the motor industry, have a good head for numbers, can pay attention to detail, and are looking for a new opportunity or challenge APPLY NOW.