Receptionist Administrative Assistant

About us

Here at Rail and Maritime Transport Union, we are passionate for transport workers to get treated fairly.  

We are a small tight knit team who strive on delivering for our 5,000 plus members. Our structure allows all members the opportunity to be fully involved in a democratic union whilst collective decisions are being made. 

Our vision is to continue to support our members and grow our membership. Our members health and safety is a priority and we are involved though out the rail and port industries in a number of roles including lobbying and education.

About the role

We have an exciting opportunity for a full time innovative and enthusiastic Receptionist/ Administrative Assistant to join our fantastic National Office team in the hub of Wellington!

This role reports directly to the Administration Officer and will provide effective administrative support services to our small and passionate team of eight. You will oversee the maintenance of our membership and filing databases, ensuring that the needs of our union members are met. You will do this whilst delivering exceptional customer service. 

Responsibilities include (but are not limited to):

• General office, administration and reception duties.
• Ensuring our membership and filing databases are accurate and regularly maintained.
• Creating reports for meetings, minute taking and submitting them regularly to the National Management Committee.
• Arranging and coordinating conferences, travel, functions and meetings.
• Ensuring that all necessary appointments are arranged effectively to maximise staff time.

Successful applicants will have:  

• Previous administrative experience. 
• Previous customer service experience, ideally in a customer facing role. 
• IT skills and an excellent knowledge of the Microsoft Suite including Word ,Excel and Access.
• Exceptional written and verbal communication skills.
• Excellent attention to detail and accuracy in data entry.
• The ability to quickly learn new systems and software.

What’s in it for you?

• Improve the welfare of transport employees.
• Close-knit team who really care about each other. 
• Work for an organisation that is passionate about developing staff and encourages professional development courses and training.
• Extremely generous remuneration package that includes up to 11% employer superannuation contribution, six weeks of annual leave, medical and accommodation benefits!

Applications 

To apply please follow the instructions online to upload your resume and cover letter.

For further information please contact Michelle Jackson at Findex HR and H&S Consulting. Phone 022 010 7953 or email michelle.jackson@findex.co.nz