Project Management Office Support Officer

About the role 

The PMO Support Officer provides support services across the PMO, Technical Assurance and Commercial & Procurement teams within the Property & Infrastructure Directorate and acts as a Subject Matter Expert to the business on programme and project support services and processes, including being responsible for the role of Tender Secretary and providing contract and Supply Panel administration.  The PMO Support Officer also supports project managers with project management functions, like project scheduling, control, and risk management, as required.  

Key duties include: 

• Provide administrative support to the Project Management Office team, tasks include but are not limited to; drafting general correspondence, processing purchase orders, diary management, project and contract management support 
• Champion and implement systems and processes that support effective document management. 
• Tender Secretary - assist with the procurement of consultants and contractors through coordinating advertising, collating documentation, populating existing templates and other administration requirements relating to the procurement process. 
• Provide SME oversight and lead a business-wide ‘community of practice’ for Tender Secretaries and procurement administration, providing advice and guidance on the use and requirements of the New Zealand Government Electronic Tendering System (GETS) driving process improvement and consistency in practice.
• Provide guidance on contract administration matters to the broader organisation, developing and implementing appropriate contracting process and procedures under the guidance of the Commercial and Procurement Manager.

About You

The successful candidate will hold: 

• Tertiary Qualification in Business Administration or related field highly desirable. 
• Minimum education level NCEA Level 3. 
• Minimum 5 years’ experience in a business/project administration support role or similar
• Experience in contract administration
• Experience with GETS desirable
• Excellent organization skills with the ability to prioritize multiple responsibilities and meet deadlines. 

The Benefits 

• Competitive market remuneration
• Career progression and training opportunities 
• Subsidised health insurance 
• Flexible working practices 
• Regular working hours
• Discounted access to QLDC’s great health and fitness facilities 
• Free eye checks and annual flu shots 
• Extra annual leave awarded with years of service 
• Relocation allowance and support considered for the right candidate 

The Company 

Employing over 500 staff in one of the most stunning locations in the country, Queenstown Lakes District Council is at the very heart of a dynamic community. Our services are essential to the people in our region and include infrastructure development, community recreational facilities and planning, building and other regulatory services. 

How to apply 

For more information on this role, or to apply, please visit the QLDC careers page at: https://qldc.qjumpersjobs.co/. 

Please direct any questions to Gareth Noble, Programme Director on +64 (27) 5498695 or via email at gareth.noble@qldc.govt.nz to discuss this exciting opportunity in confidence. 

Applications close: Sunday 30 January 2022.