Project Coordinator - Fixed Term
Mō Tēnei Tūranga Mahi | About the Role
We are seeking a full-time, 6-month fixed-term Project Coordinator based in Hawke's Bay to support the successful delivery of two significant property and asset initiatives across EIT. Reporting to the Director, Capital Planning and Projects, this role will coordinate project activities, support stakeholder engagement, manage project documentation, and help ensure key milestones are achieved on time and to a high standard. This is an exciting opportunity to contribute to projects that will enhance the management of EIT's facilities and assets while working collaboratively with a broad range of internal teams, contractors and external partners.
The appointing salary for this role will be between $55,000 and $68,000, dependent on skills and experience.
The Project Coordinator is based in our Operations team, reporting to the Director, Capital Planning and Projects and will be responsible for:
- Coordinating project timelines, work programmes and task schedules.
- Organising site access, contractor visits and survey activities across campuses.
- Monitoring project progress and maintaining project registers and schedules.
- Supporting risk, issue and decision log management.
- Coordinating asset condition assessment activities across buildings, infrastructure and site assets.
- Liaising with internal stakeholders to support project delivery and minimise disruption.
- Supporting data cleansing, preparation and migration for the new asset management system.
- Assisting with workflow documentation, user testing and implementation activities.
- Preparing meeting agendas, minutes, action lists, reports and presentations.
- Maintaining effective communication between stakeholders, contractors, consultants and project leaders.
He kōrero mōu | About You
To be successful in this role you will have:
- Experience in project coordination, administration or operational support roles.
- Strong organisational skills with the ability to manage multiple tasks and competing deadlines.
- Experience managing documentation, data and project records with accuracy and attention to detail.
- Strong written and verbal communication skills.
- The ability to build and maintain effective working relationships with a wide range of stakeholders.
- Proficiency in Microsoft Office applications, including Excel, SharePoint and related systems.
- Experience supporting projects involving systems implementation, process improvement or change initiatives.
- Strong problem-solving skills and the ability to work independently when required.
- A collaborative, proactive and customer-focused approach.
- Experience within property, facilities, construction, engineering or asset management environments would be advantageous.
As an inclusive and supportive employer, we value diversity and want to encourage anyone interested to apply, regardless of whether you tick all the boxes or not. We know that people from underrepresented groups and women in particular don't apply for roles if they're not a 100% match, but we're not looking for perfection, we're looking for potential. We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of life, not just in formal employment. If you can demonstrate the skills listed in the advert, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your Cover Letter. For more information, please view the Position Description below.
Mō Mātou | About us
EIT is a vibrant and progressive tertiary institute with campuses in Tairāwhiti (Gisborne), Hawke’s Bay, and Auckland, and learning centres throughout the region. We are committed to Te Tiriti o Waitangi and to delivering services that meet the needs of Māori learners and their whānau, as well as iwi aspirations.
Me pēhea te tono | How to apply
Applicants should have NZ residency or a valid NZ work visa and will undergo pre-employment checks.
If this exciting and rewarding role sounds like your next career move, we encourage you to apply. Submit your CV and cover letter with your online application. For questions, contact peopleandculture@eit.ac.nz.
Applications will be reviewed as they are received, and this may close early if a suitable candidate is identified.
Applications for this role will take you to the advertisers site.
