Personal - Executive Assistant

Listed 16 days Ago
Eqalis
Biotechnology

Eqalis Research Ltd is a medical cannabis company currently conducting research with the aim of developing medical cannabis products to improve the quality of life for people. Our team consists of a small group of specialists in their fields with a culture based around tenacity, agility and character.

A vacancy now exists to work full time as a Personal / Executive Assistant to the Managing Director in their Katikati office. This role will play a key role in the success and smooth running of the business. You will be the Managing Directors “right arm” and as such will need to be able to provide high level support, advice and administrative skills. The successful candidate will need strong organisational skills, a task focused approach, excellent communication and interpersonal skills and a natural affinity with numbers along with a high degree of professionalism and confidentiality. 

Responsibilities will include: 

  • Coordinating meetings
  • Calendar management for the Managing Director
  • Monitoring and managing incoming email correspondence and sending out communication on behalf of the Managing Director
  • Preparing meeting agendas, distributing meeting actions and following up
  • Budget control
  • Report writing
  • Drafting presentations
  • Managing expense claims
  • Reconciliations
  • Travel management
  • Contributing to strategic planning when required

Our ideal candidate will have:

  • A minimum of 3 years’ experience as a Personal Assistant or Executive Assistant
  • Outstanding communication skills and the ability to form excellent interpersonal relationships
  • Great attention to detail
  • Exceptional time management skills with a high degree of organisation and efficiency
  • A high level of computer literacy and a strong knowledge of the Microsoft Office Suite (Word, Excel, Outlook, Power Point) 
  • A motivated, task focused, “get the job done” attitude
  • Confidence in handling confidential information
  • The ability to prioritise their workload

As a company that is focused on helping people, we are looking for that person who thrives on variety and is looking to be an integral part of a company that is focused on achieving great things. If this sounds like you – then please apply with CV and Cover Letter today!