Full-time Administrator
Permanent, full-time
Tēnā koutou katoa
Ko wai mātou | About us as an organisation
At Te Kura Matatini ki Otago/Otago Polytechnic we are committed to attracting, developing and retaining kaimahi (staff) who are passionate, creative, future-focused and dedicated to help set the direction for quality vocational and applied learning to meet tomorrow’s needs.
We are guided by our values and we are proud to be Rainbow Tick certified. We aspire to create a working environment that is inclusive and meets the aspirations of mana whenua ensuring equity for Māori and increasing access for all.
Mō te tūraka mahi | About the role
The Administrator is a key member in the Allied Trades, Carpentry, and Arboriculture department providing outstanding service to our kaimahi (staff) and ākonga (learners). You will be the frontline support, answering student inquiries, varied administration including academic processes, processing of accounts for the area, booking travel, and coordinating ākonga functions and events ensuring all of your mahi completed is customer-centred. You'll provide outstanding customer service to ākonga (learners) and support kaimahi (staff) in administrative functions.
This role involves liaison with external stakeholders and secretariat skills in committee organisation and minute-taking when required.
We're open to receiving applications from candidates who would like 30 hours per week - please indicate this in your cover letter.
Ko wai koe | About you
Our preferred candidate will be a detail-focussed, pro-active and committed administrator who has highly developed interpersonal skills, excellent written and oral communication skills, a positive and productive team attitude including the drive to be a highly functioning member of our team. You will have outstanding relationship-building skills which are customer-centred.
You will have significant administration experience and be super organised.
To be successful in this role you will have:
- highly developed interpersonal skills
- great analytical skills
- excellent written and oral communication skills
- proficiency in MS Office
- experience in meeting and event coordination would be an advantage
- a positive, proactive and productive team attitude
- experience working with Finance One and travel bookings would be an advantage.
Excellent multitasking skills, strong problem-solving abilities, and the ability to manage time effectively, along with an active commitment to ensuring that timely services of the highest quality are consistently provided are essential.
A relevant tertiary qualification or equivalent experience is essential. An understanding of cultural diversity and the ability to work with a variety of customers is preferred along with familiarity with the tertiary education sector.
The successful applicants will uphold our organisation’s commitment to Te Tiriti o Waitangi by continuously developing and upholding your understanding of our obligations and connection with Te Tiriti as an individual and as an organisation
Through recognition, empowerment and inclusion, you will give greater acknowledgement to the unmet needs of Māori, Pasifika and disabled people and their whanau.
You will have demonstrable health and safety best practices and enjoy being part of a team who support each other. You will easily be able to build and maintain relationships and communicate well via email, phone and face-to-face.
Tono ināianei | Apply now
For further information, contact Tracey McLennan 0800 762 786 or tracey.mclennan@op.ac.nz
For a position description or to apply, click on the link.
Applications close 5pm, Monday 24 August 2026.
Applications for this role will take you to the advertisers site.