Executive Assistant to CEO
Executive Assistant to the CEO
About the role
The Executive Assistant role provides executive support to the Auckland City Mission/Te Tāpui Atawhai’s Manutaki (CEO/Missioner) by carrying out a variety of support activities that enable the Manutaki to operate effectively in an extremely busy and complex role. The role entails working with complexity, confidentiality and sensitivity.
We value learning and growth. You will be supported on your unique journey through mentoring and on the job development as part of the wider Mission community committed to meaningful, values-led work.
What you will be doing
- Manage the CEO’s calendar, schedule meetings, prioritise commitments, manage phone calls and adjust as needed.
- Act as the primary point of contact for internal and external stakeholders engaging with the CEO.
- Manage relationships with key political, sector, and community stakeholders, ensure timely follow-ups.
- Build robust relationships within the organisation to ensure efficient and effective collaboration that fosters an atmosphere of engagement.
- Organise and coordinate logistics for Directorate and Senior Leadership Team meetings, preparing agendas, minutes, and follow-ups.
What we are looking for
- Five to seven years of increasingly responsible advanced clerical and/or office administrative experience, at least two of which must have been at the executive level.
- Capacity to demonstrate through actions commitment to Te Tiriti o Waitangi and the Mission’s values of Manaakitanga, Atawhai, Rangapū and Mana Tika, Mana Ōrite.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Teams, Sharepoint and document management systems.
- High level of discretion and professionalism in handling confidential information.
- Ability to manage multiple, competing and rapidly changing priorities to meet the needs, deadlines and expectations of the CEO.
We recognize that skills, experience and knowledge can be gained in a number of ways. This may include paid or voluntary work, experience undertaken through your church, marae, iwi or whānau responsibilities, or other community roles.
What we offer
- Opportunities to strengthen cultural connection through weekly Kapa Haka, waiata, and monthly romiromi.
- Access to EAP & external supervision.
- “Mission Leave” provides an opportunity to focus on wellbeing along with annual and sick leave.
- Tangihanga leave.
- Access to sick leave from your 1st day of employment.
- Ongoing training and development.
- Staff discounts at Auckland City Mission Op Shops and Pharmacy.
- Access to low cost, fresh produce through the Mission Grocer.
- Convenient access to public transport and discounted parking options.
- Opportunities for career progression within the Mission.
About the Organisation
Auckland City Mission – Te Tāpui Atawhai works alongside people in Tāmaki Makaurau facing poverty, homelessness, hunger, and isolation.
With over 100 years of service, we deliver integrated support across housing, food, health and recovery, supporting tens of thousands of Aucklanders every year. Our work is grounded in Te Tiriti o Waitangi and guided by our values; Manaakitanga, Rangapū, Atawhai, and Manatika/Mana Ōrite.
We believe in people, collective responsibility, and hope - and invite those who share our values to join us.
.
Applications for this role will take you to the advertisers site.
