Executive Assistant
Position Title: Executive Assistant
Location: Bay of Plenty
Position Type: Permanent, full time
Remuneration: $75,000 - $90,000 (Fixed remuneration excluding KiwiSaver)
Mō tēnei tūranga mahi | About the Role
We are seeking an experienced Executive Assistants to provide high‑level support to our Executive Leadership Team, and governance bodies. This role ensures seamless coordination of strategic initiatives, governance processes, and operational priorities while upholding the integrity and effectiveness of our institutional decision‑making.
This role provides support across five executive members as well as council secretary duties. You will provide proactive administrative expertise, anticipate needs, manage complex priorities, and act as a trusted first point of contact. In the Council Secretary capacity, you’ll support the delivery of high‑quality governance processes, ensuring compliance, accuracy, confidentiality, and smooth meeting operations.
Ngā mahi | Key Responsibilities
• Enable effective executive leadership by anticipating priorities, managing workflows, and ensuring the Executive Team remains focused on critical organisational outcomes.
• Support strategic decision‑making by preparing briefing material, consolidating information across functions, and ensuring leaders have what they need to act with clarity and confidence.
• Strengthen organisational alignment by facilitating communication, connecting workstreams, and ensuring smooth coordination across teams and initiatives.
• Coordinate governance activities, including meeting schedules, agendas, papers, statutory reporting, and minute taking
• Maintain accurate records of governance decisions, disclosures, and commitments
• Support effective governance decision‑making by enabling clear, timely information flow between the Council, subcommittees, and Executive Leadership.
• Maintain governance integrity by overseeing systems, forward plans, and processes that support transparency, accountability, and sound oversight.
He kōrero mōu | About You
You bring:
• Significant experience supporting senior leaders in a medium–large organisation
• Proven governance administration experience (committees, boards, or public sector experience)
• High level of professionalism, discretion, and attention to detail
• Strong organisational and time‑management skills, with the ability to manage multiple priorities
• Excellent written and verbal communication skills and strong document‑preparation capability
• Advanced Microsoft Office and digital capability, with the ability to adopt new systems quickly
• Sound judgement, problem‑solving skills, and the ability to work calmly under pressure
• Commitment to Te Tiriti o Waitangi, equity, and inclusive practice in the workplace
Mō Mātou | About us
Toi Ohomai Institute of Technology is the largest vocational education provider in the Bay of Plenty and South Waikato. Home to over 9000 ākonga (students), at Toi Ohomai we put ākonga and kaimahi at the centre of all we do. Through educational excellence, Māori Success, strong partnerships and sustainable practices we enable our ākonga, institution and communities to thrive.
Toiohomaitanga describes our way of doing and being. It reflects how we care for each other, work together, and uphold our shared purpose. Ā mātou uara | our values are an important part of this, our Toi Ohomai values are:
· Toitūtanga – Courageous and humble in our pursuit of excellence
· Manaakitanga – Strengthening the mana of others and our communities
· Whanaungatanga – Building and nurturing relationships
· Kotahitanga – United in our shared purpose
Me pēhea te tono | How to apply
At Toi Ohomai, we value diversity, equity, and inclusion. We welcome people from all backgrounds, and the unique perspectives and skills they bring. We strive to ensure a recruitment process that is accessible and welcoming and encourage applications from our diverse communities. If you need support during the application process, reach out, we’re here to help.
All applicants must have the legal right to work in New Zealand. Toi Ohomai is committed to safeguarding children and vulnerable persons and will undertake relevant vetting and pre-employment checks.
If this role sounds like your next career move, then we encourage you to apply. We review applications as they arrive and may contact shortlisted candidates before the closing date.
To apply please submit your CV and Cover Letter with your online application.
Applications for this role will take you to the advertisers site.
