Executive Assistant
Position Title: Executive Assistant
Location: Rotorua
Team: Executive
Position Type: Permanent, full time
Remuneration: $84,000 - $105,000 (Fixed remuneration excluding Kiwisaver)
Mō tēnei tūranga mahi | About the Role
This is a pivotal role supporting the Chief Executive, ensuring seamless coordination of strategic and operational priorities. You’ll be a trusted advisor, managing information flow, shaping priorities, and enabling high quality decision making.
This is an onsite position, based at our Mokoia campus in Rotorua, with travel as required.
Ngā mahi | Key Responsibilities
• Provide senior executive support to the Chief Executive (CE)
• Work in partnership to shape priorities, provide insights and provide advice
• Provide excellent administrative and coordination support and delivery
• Prepare CE dashboards, reports, briefings, summaries, and official documentation
• Represent the CE when delegated, exercising discretion, judgement, and confidentiality Manage executive communications and high-level correspondence
• Lead systems, reporting, briefings, and workflow management
• Liaise on behalf of the CE with internal and external stakeholders
He kōrero mōu | About You
You bring:
• A tertiary qualification in Business Administration, Legal Studies, or related field (or equivalent experience)
• Experience in performance analytics, risk management, and decision support
• Understanding of the vocational education sector or public sector settings
• Significant experience supporting executives in complex organisations
• Strong relationship management, influencing, and communication skills
• Advanced capability across Microsoft Office and digital systems
• Excellent judgement, discretion, organisation, and problem-solving skills
• Experience with Te Tiriti o Waitangi practices and equity-focused approaches
Mō Mātou | About us
Toi Ohomai Institute of Technology is the largest vocational education provider in the Bay of Plenty and South Waikato. Home to over 9000 ākonga (students), at Toi Ohomai we put ākonga and kaimahi at the centre of all we do. Through educational excellence, Māori Success, strong partnerships and sustainable practices we enable our ākonga, institution and communities to thrive.
Toiohomaitanga describes our way of doing and being. It reflects how we care for each other, work together, and uphold our shared purpose. Ā mātou uara | our values are an important part of this, our Toi Ohomai values are:
· Toitūtanga – Courageous and humble in our pursuit of excellence
· Manaakitanga – Strengthening the mana of others and our communities
· Whanaungatanga – Building and nurturing relationships
· Kotahitanga – United in our shared purpose
Me pēhea te tono | How to apply
At Toi Ohomai, we value diversity, equity, and inclusion. We welcome people from all backgrounds, and the unique perspectives and skills they bring. We strive to ensure a recruitment process that is accessible and welcoming and encourage applications from our diverse communities. If you need support during the application process, reach out, we’re here to help.
All applicants must have the legal right to work in New Zealand. Toi Ohomai is committed to safeguarding children and vulnerable persons and will undertake relevant vetting and pre-employment checks.
If this role sounds like your next career move, then we encourage you to apply. We review applications as they arrive and may contact shortlisted candidates before the closing date.
To apply please submit your CV and Cover Letter with your online application.
Applications for this role will take you to the advertisers site.
