Executive Assistant
Position Title: Executive Assistant
Location: Mokoia (Rotorua) or Poike (Tauranga) Campuses
Team: Executive Leadership
Position Type: Full time, Permanent
Remuneration: $64,000 - $85,800 (Fixed remuneration excluding KiwiSaver)
Mō tēnei tūranga mahi | About the Role
Are you an experienced Executive Assistant who thrives in fast-paced environments and loves making a real impact? This is your opportunity to join Toi Ohomai as a trusted partner to our Chief Executive and Executive Leadership Team.
In this pivotal role, you’ll provide proactive, high-level support that keeps our leadership team focused on delivering strategic outcomes. From managing complex schedules and governance processes to championing digital tools that streamline operations, your expertise will help enable the success of Toi Ohomai.
Ngā mahi | Key Responsibilities
• Deliver professional, high-quality executive support to the Chief Executive and Executive Team.
• Manage calendars, travel, emails, and financial processes with precision and discretion.
• Act as a trusted first point of contact, exercising sound judgment and professionalism.
• Prepare reports, presentations, and strategic documentation that inform decision-making.
• Coordinate governance activities, including Board and committee meetings, ensuring compliance and accurate record-keeping.
• Drive adoption of digital tools and platforms to improve workflows and communication.
He kōrero mōu | About You
You’re an experienced Executive Assistant with a proven track record supporting senior leaders and governance bodies. You bring:
· A tertiary qualification in Business Administration, Legal Studies, or equivalent experience.
· Strong experience supporting executive teams in medium to large organisations.
· Advanced Microsoft Office skills (Teams, Excel, Word, PowerPoint) and a passion for leveraging technology.
· Exceptional organisational, communication, and interpersonal skills.
· High discretion, attention to detail, and a proactive mindset.
· A commitment to Te Tiriti o Waitangi, equity, and vocational education excellence.
Mō Mātou | About us
Toi Ohomai Institute of Technology is the largest vocational education provider in the Bay of Plenty and South Waikato. Home to over 9000 ākonga (students), at Toi Ohomai we put ākonga and kaimahi at the centre of all we do. Through educational excellence, Māori Success, strong partnerships and sustainable practices we enable our ākonga, institution and communities to thrive.
Toiohomaitanga describes our way of doing and being. It reflects how we care for each other, work together, and uphold our shared purpose. Ā mātou uara | our values are an important part of this, our Toi Ohomai values are:
· Toitūtanga – Courageous and humble in our pursuit of excellence
· Manaakitanga – Strengthening the mana of others and our communities
· Whanaungatanga – Building and nurturing relationships
· Kotahitanga – United in our shared purpose
Me pēhea te tono | How to apply
At Toi Ohomai, we value diversity, equity, and inclusion. We welcome people from all backgrounds, and the unique perspectives and skills they bring. We strive to ensure a recruitment process that is accessible and welcoming and encourage applications from our diverse communities. If you need support during the application process, reach out, we’re here to help.
All applicants must have the legal right to work in New Zealand. Toi Ohomai is committed to safeguarding children and vulnerable persons and will undertake relevant vetting and pre-employment checks.
If this role sounds like your next career move, then we encourage you to apply. We review applications as they arrive and may contact shortlisted candidates before the closing date.
To apply please submit your CV and Cover Letter with your online application.
Applications for this role will take you to the advertisers site.
