Advertising & Office Administrator

• Full Time
• Application Closes 13 Nov 2025
• Waikato - Taupo
• Office and Administrative Support Worker

Advertising & Office Administrator 

Are you a creative, tech-savvy administrator with a flair for organisation and marketing?
Do you thrive under pressure, love variety, and bring energy and personality into your workplace? If so, we’d love to have you on our team!

We’re looking for an Advertising & Office Administrator to be the driving force behind our advertising department and the glue that keeps our Taupō office running smoothly. This is a dynamic, fast-paced role where no two days are the same! Perfect for someone who loves juggling tasks, staying ahead of digital trends, and creating a warm, welcoming, and community-connected office vibe.

About the Role

This diverse position supports our real estate team with everything from property campaigns and listings to social media, contract administration, and event coordination. You’ll also take the lead in keeping our office visually engaging and seasonally themed - whether it’s a festive Christmas window display, a local sponsorship event, or a community celebration. Your eye for design and passion for emerging tech will help us stay fresh, relevant, and connected.

Key Responsibilities

• Typing and converting appraisals into listings
• Activating online listings and coordinating marketing materials (DLEs, signboards, OneRoof, eBluebook, etc.)
• Managing social media content, property updates, and public holiday/event marketing
• Maintaining vendor/purchaser packs and resource centre
• Coordinating team viewings and monthly marketing trends
• Booking and tracking property campaigns and printing
• Managing digital screens and window displays, keeping them fresh, tidy, and themed for seasonal or community events
• Organising events, sponsorships, and yearly marketing calendars with the office manager
• CRM housekeeping and data management (Vault)
• Staying up to date with new technology trends and tools to enhance marketing and office efficiency
• Supporting contract typing and condition follow-ups
• Assisting the Director and office manager with a range of tasks 

What We’re Looking For

• A creative thinker with a sharp eye for detail
• Someone who thrives under pressure and meets tight deadlines
• A team player who can roll up their sleeves and get stuck in
• Confidence to work alongside big personalities in a lively office
• Strong organisational and time management skills
• Advanced Microsoft Office skills
• A current driver’s licence
• A keen interest in emerging tech and digital marketing tools
• Experience working with Canva 
• Previous experience working with the CRM (Vault) system - not essential but a bonus!

Why Join Us?

• Supportive, energetic team environment
• Opportunity to work across multiple departments
• A dynamic role with plenty of variety
• Real potential for professional and career development
• A chance to bring your creativity to life through office theming and community engagement

How to Apply

Ready to bring your creativity and can-do attitude to a role where you’ll truly make an impact? If this sounds like you, please apply now – we can’t wait to hear from you! Please note, you will be redirected to our careers page to apply.

Apply online or contact Michelle Jackson at Findex (michelle.jackson@findex.co.nz) or 022 010 7953. 

Applicants must be eligible to work in New Zealand.